Privacy Policy for Behavior Track by Fun and Function

Last updated: October 20, 2026

Fun and Function LLC (“Fun and Function,” “we,” “us”) provides Behavior Track, the Fun and Function app, for adult educators, therapists, caregivers and other adults supporting students. Behavior Track helps users document behavior observations, organize sensory plans, and track baseline and intervention progress. This policy explains how information is handled during the beta.

Student information

Information you enter may include: - Student names or codes, grades and selected avatars - Behavior descriptions, observations and antecedents - Sensory plan, interventions and custom intervention names - Staff initials, notes, dates and times Student records are stored locally in an encrypted database on your device. These records are not automatically uploaded to Fun and Function’s servers or synchronized across devices. Core student documentation works without an internet connection. The beta does not require an account or login. Only enter information you are authorized to record. Follow your organization’s requirements for student privacy, device security and record handling.

Optional surveys and feedback

The app may offer optional surveys and feedback forms. Choosing not to participate does not prevent you from using core student-documentation features. When you choose to submit information to Fun and Function, it may include: - Your survey answers and feedback comments - A submission identifier and timestamp - Technical details such as app version, platform and environment We use submitted information to understand users’ experiences, troubleshoot problems and improve the app. Please do not include student names, private student records or other sensitive personal information in survey or feedback responses. A submission may be stored locally while awaiting delivery. The app’s submission messages explain whether information has been saved on your device or sent. Saving a response locally does not necessarily mean Fun and Function has received it.

Aggregate usage statistics

Aggregate usage statistics sharing is not included in the published beta described by this policy. If we introduce this feature, we will explain what information would be shared, the safeguards applied and the choices available to you before enabling it. We will update this policy accordingly.

Technical services and update checks

The app includes Google Firebase components for technical configuration and security integration. Features that communicate with our services may use Firebase App Check to help verify that requests come from an authentic app or device. When enabled, update checks contact an online service to determine whether an app update is available. These checks do not require uploading student records. Online requests may involve technical information needed to deliver or protect the service, such as network addresses, request times, app or platform details, and security-verification information. Service providers may process information on our behalf to operate and secure these features. The beta does not include Google Analytics or Firebase Crashlytics.

Educational content and product suggestions

The app may display educational resources, sensory examples or product suggestions. Displaying this content does not itself mean student records have been uploaded. Links to Fun and Function’s website or other websites open content governed by those websites’ privacy policies. Information entered on those websites is handled separately from locally stored student records.

PDF exports and sharing

When you choose to export a report, the app creates a separate PDF that may contain student information. You control whether and where to save or share it. Other applications, services and recipients handle exported files under their own privacy practices. Fun and Function does not control copies you save or share outside the app. Deleting a student in Behavior Track does not delete previously exported, emailed or shared copies.

Permissions

Core student documentation does not require access to your camera, microphone, location or contacts. Exporting or sharing a report may open another application you select. That application may have its own permissions. The beta has no in-app purchases.

Retention and deletion

Locally stored student records remain on your device until removed through the app’s available deletion controls or the app’s local data is removed. Deleting a student removes the associated records covered by that deletion operation. Surveys, feedback and feedback-completion status are stored separately and may remain after a student is deleted. Survey responses submitted to Fun and Function may be retained for up to 12 months to help improve Behavior Track. Other submitted information is retained only as needed for the purposes described in this policy and applicable legal obligations. Contact us to ask about access to or deletion of submitted information. Our ability to locate a submission depends on the information available to identify it. Fun and Function cannot remotely access or delete student records stored only on your device. Exported files must be managed separately wherever they were saved or shared.

Sharing information

We may use service providers to operate and secure online features and process information on our behalf. We may also disclose information when required by law or when reasonably necessary to protect users, our services or legal rights. Student records stored only on your device are not made available to these providers through ordinary app use. If you deliberately include student information in feedback or share an exported report, that information will be handled through the submission or sharing method you choose.

Children and student records

Behavior Track is intended for adults supporting students, rather than for children to use independently. The presence of information about a student does not replace the user’s responsibility to obtain any required authorization and follow applicable institutional policies.

Changes to this policy

We may update this policy as the app and its services evolve. We will revise the “Last updated” date when changes are published and provide additional notice or choices where required.

Contact us

For privacy questions or assistance, contact: Fun and Function LLC appsupport@funandfunction.com